Products

Payroll Processing

Each pay period we calculate employees’ gross-to-net pay, provide checks and/or direct deposits and management reports showing all pertinent taxes and deductions. Our system can accommodate unlimited earnings and deductions.

You can call, fax, key, or import your payroll information to us. Our technology allows you to “instantly” preview your payroll before releasing it to us for processing. Yes, “instantly!”

Tax Filing

With our tax filing service your company’s federal, state and local payroll taxes will be calculated, debited and deposited to the appropriate taxing agencies on time. We prepare and file all quarter and year end returns and provide you a record-keeping copy. We function as your reporting agent and advocate, and respond to any government payroll tax inquiries.

Official Payroll Checks (OPC)

Our OPC service allows you to run your employees’ paychecks through our Official Payroll Account. A single debit is your only net pay reconciliation item each pay period eliminating extra bank statements and fees.

Direct Deposit

Employees may choose all or any portion of their net pay to be deposited directly into as many personal accounts as they wish, via the ACH (Automated Clearing House).

E-Stubs

Even though your employees are on direct deposit you still have work to do passing out checks every week, or putting a check in the mail for any out of state employees. Take it to the next step and have us email those paystubs directly to your employees each payroll. That’s one less job on your list every week.

Check Signing

The digitized signature of your authorized company representative can be inserted on each payroll check that is not direct-deposited. This eliminates the potential risks of a signature stamp and speeds up the check distribution process.

Check Insertion

All paychecks and/or direct deposit vouchers and wage summaries can be inserted and sealed in individual envelopes, preventing unauthorized eyes from viewing confidential information. The checks/envelopes are delivered to you, ready for distribution.

New Hire Reporting

In1997, federal legislation created a nationwide employer "New Hire Registry". It is used to locate absent parents in order to enforce child support orders. We will report all New Hire information in compliance with all state agency requirements.

3rd Party Payments

Amounts are calculated and can be forwarded to you for payment or can be paid by PayvilleUSA to third parties according to their mandated method for such items as garnishments, child support, and benefit administrators. All payments are summarized in a recap report.

Quarter and Year-End Filing

All Quarterly Payroll Tax Returns including the Federal 941, and any state payroll tax returns are filed on your behalf according to the taxing agency requirements. W-2s are prepared and delivered to you for distribution to your employees, while W-3’s and 1099s are prepared and filed as required. Any or all of these returns, including the W-2s and 1099s can be delivered on paper, CD, electronically, or emailed as a PDF.

125 Premium Only Plan (POP)

Section 125 Premium Only Plans, sometimes referred to as POP Plans, reduce income tax liabilities for both the employer and employee.

Unemployment Compensation

This is another payroll tax that you have some control over. We all know that the key to low unemployment experience rate starts with smart hiring practices. But after that, three things need to happen. First, how you terminate an employee may need work. Second, you must contest the claims timely and with the right language and wording. Third, audit your unemployment charges annually.

You can add this to your to-do list or you can call us at PayvilleUSA and we will be glad to make sure your state unemployment rate will be just as low as possible.

Restaurant Suite

Restaurants are a specialty for us. Unlike other payroll services, we offer every report you may need or want, and we have the expertise to explain each one of them. Tip-tax shortfall, 45B FICA Tip Tax Credit, Form 8027 Tip Allocation, Check signoff with tips,

Employee Self-Serve

Eliminate your employees asking for copies of check stubs or W2’s. Our employee self serve provides twenty four hour on-line access to any checks or W2’s that we issued to your employees.

Time & Attendance

If you plan to introduce a time and attendance system or upgrade your current one, SwipeClock is the answer for you. It's economical, flexible and intuitive. We love it because it also has a lot of "bang-for-the-buck." SwipeClock allows employees to punch-in and out with a traditional time keeping unit, or via the internet using a web login. Barcode, biometric scanning (fingerprint), or interactive voice response (IVR) are also available. Using the internet, employers can easily track, edit, and adjust hours from anywhere. Levels of security permit supervisors to review and adjust data, as well. Special rules can be applied to resolve issues relating to "early" or "late" punches, and multiple shifts scenarios. Best of all, the hours can be seamlessly transmitted to Payville USA for your payroll. Whether your business is small or large, SwipeClock is just right for you. Please take a moment to view our on-line demo for the perfect solution to your business needs.

Today the punch clock has been replaced by more sophisticated time and attendance systems which track not only work hours, but detailed information such as a "work task" or "jobs" and much more. You can "gather" this data by electronic badge readers, barcode scanners, biometric scanners (fingerprint) or interactive voice response (IVR) systems.

Payville USA proudly markets the SwipeClock time and attendance system. If you would like to know more about SwipeClock, then feel free to visit our section on this website entitled SwipeClock.

Quick Books Interface

Payville USA has developed a unique import for QuickBooks. Harness the ability to import check-level detail into your bank account register. Utilize QuickBooks’s extended features such as; Class, Item, Quantity, and Jobs. The import is quick and simple, and can also be easily reversed if needed. Find out why our clients and accountants rave about what we're doing with QuickBooks!

401k Interfaces

Many, if not most, 401k administrators require electronic data of your employee 401k withholdings plus your match. No more paper report with a check attached. We can electronically send that information to your provider from our location and on time.

Time & Attendace Interfaces

Point-of-Sale Interfaces (POS)

At Payville USA, we offer the ability to extract payroll data from your point of sale system (POS) and import it directly into our payroll system. By using this method, you will help ensure accuracy and save time normally spent manually completing your payroll. Common POS systems are Squirrel, Aloha, Silverware, Hotsauce, Micros, Kronos and more. If your company currently uses a POS system and you are interested in tapping into this resource, give Payville USA a call today!

Worker's Comp Payment Service

Our automated payment service lets you avoid the large, up-front premiums and end-of-policy audit surprises common with workers' compensation insurance. We can calculate your workers' compensation costs with each payroll, and then send your payments electronically to ensure timely and accurate payment to your insurance carrier. Improve and even out your cash flow and get accurate workers compensation reports by job class. When it’s time for your policy renewal, we can even shop for the best price among our partners.

Web Payroll

For simple payroll solutions we offer our web-based product. This is perfect for users who want to enter their hours and changes from their laptop while on the go. You can enter your data through your web browser, preview your payroll, and print reports from anywhere.

Access for Accountants & CPA's

Tired of making copies to send to your accountant each week or month? There is an option that is right for you. We can e-mail your reports to your accountant weekly or monthly. Your accountant can log in and print reports on-demand. Paper reports can also be sent directly from Payville USA to your accountant.

W2’s, Quarterly and annual employer tax returns – whether copies of your quarterly tax returns go directly to you, your accountant, or both, we can deliver hard copies, emails or even a CD.

Union Reporting

If you have union employees, you have union dues to calculate and union forms to fill out. We can handle the most complicated calculation and give you accurate and easy to read reports.

Certified Payroll

For municipal and government contracts we offer our certified payroll report. It properly reflects all required information and is signature ready.

Labor-Costing and Job-Costing

For any business that needs to know which employees are working specific jobs, we have the reports and system capabilities to manage that critical part of your payroll. Whether it be hours, dollars, or units: we can track by department, jobsite, profit center, or piecework.

Paperless Payrolls

If you want to “go green” or reduce storage and protect sensitive data, our paperless payroll options are an excellent choice. All reports can be delivered in one of several electronic formats.

Payroll Preview

If you like the control of keying your own payroll, but don’t like waiting until you get your payroll back to see if it’s what you expected, we have a feature for you. Payroll Preview! After you key your payroll, just hit the preview button and get all your totals, reports, whatever you need to feel satisfied that you have a perfect payroll. If something is not right just go back into your payroll, fix it and preview it again. If it’s just the way you want it, hit submit and walk away knowing that your payroll is accurate.

Accruals

Vacation, sick, holiday, or anything you want to keep track of, give us the policy rules and we can accumulate earned versus used hours and dollars for your company. You can have multiple accrual plans for any personal time off category.

Posters

If your are having trouble keeping up with laws requiring you to post most current labor rules, we can automatically send you new and current posters when the laws change.

Payville USA